My Two Census

Run by a team of professional political journalists, this is the non-partisan watchdog of the 2010 U.S. Census

Posts Tagged ‘LCO’

MyTwoCensus Editorial: Brooklyn scandal is just the tip of the iceberg

Monday, July 12th, 2010

What happened last month at the Brooklyn LCO was indeed unfortunate. But let us not be naive: Data collection inaccuracies and falsifications are happening throughout the entire New York Regional Area and possibly the entire nation, though perhaps on a smaller scale than in Brooklyn.

There are many luxury rental and condominum buildings where real estate management companies have a strict “no enumerator” policy, as well as tenement buildings  and brownstones where it is impossible to gain access. There are also one or two family houses where it is unclear how many people live there and a knowledgeable proxy could not be located.

For these units, some enumerators went to public search records on the Internet or merely wrote the names off the mailboxes. The mid and upper level census managers encouraged field staff to use techniques to “guesstimate,” creating major operational ambiguity for the once in a decade headcount.

What was acceptable inside the questionnaire was another problem. Most enumerators tried to get all the information but those who went to a proxy who gave them little, no, or inaccurate information, finished their areas quickly. These same field staff were rewarded with more work and allowed to clean up districts that were lagging behind.

These cases are the same ones where quality assurance suspects poor data collection practices or data falsification. However, in some cases re-interview staff are unable to locate the respondent to verify whether the interview was actually conducted and prove it definitively. Many other quality assurance managers are told to “just pass it” or are afraid to accuse enumerators of poor quality work, fearing that they will be stepping on people’s toes.

For two years municipalities and city officials preached about the beauty of the census through media and print advertising. They encouraged people to send back their census forms saying it was the only way to ensure that their residents were counted and for their community to receive the federal funding it was entitled to.

But these city officials did little in the way in forcing real estate management companies and reluctant respondents to cooperate when their participation was required. The fact that the Census Bureau and Department of Commerce made empty threats to fine people for not cooperating and then did not follow through on it shows how poorly 2010 Census data has been managed.

The offices in the five boroughs of New York will be the last in the nation to finish NRFU, whereas most areas were done weeks ago. The few career census employees who valued a fair and accurate count and finished last can not be proud of their work. Those responsible for promoting the individuals won’t let them be proud. When it comes time for their annual performance reviews, the fact they finished last will be reflected poorly and jeopardize their careers.

What happened in Brooklyn should not come as a surprise. In retrospect the Census did what it usually does. It set hard line production goals, held managers and field staff accountable and fired them if they failed to meet these goals with little constructive technical support. Those who work quickly are rewarded with more work with little regard to accuracy.

I dedicate this post to the many crew leaders, field operations supervisors and LCO manager who lost their jobs because they valued a fair and accurate count.

LCO encourages enumerators to falsify timesheets…

Friday, July 2nd, 2010

This came into the MyTwoCensus maibox and demonstrates some wasteful habits at the local census office level:

Subject: LCO is encouraging Crew Leaders to have enumerators falsify timesheets

Message Body:

Re:  U.S. Census – Collect $22.75+mileage tomorrow, if you want

Hi team,

Our job is over, but the Census nonsense continues!!!  NRFU is still not finished in other parts of ******** County… and for some reason (come up with your own theory) the LCO is still asking us to consider this past week a “working week.”

They want me to hold a “non-workers meeting” at which every enumerator can turn in a timesheet of at least 1 hour.  I won’t have any news to report at this meeting.  I know that it sounds silly and wasteful, and trust me, this was a subject of heated debate at my last crew leader meeting.  But the bottom line is that the LCO wants this.  So if you want to show up, fill out a timesheet, and get one last paycheck for this week, it will make the LCO happy.  If you’d prefer not to because of unemployment or any other reason, that’s fine too.

Attendance is completely optional.  You don’t need to stay at ******** for a full hour.  All you will need to do is fill out a timesheet, then you’re free to leave.  Of course if you want to stick around for breakfast, you’re more than welcome.

I’ll be back at ******** tomorrow morning (Friday 7/2) from 9:00 – 10:00 a.m.  I will have blank D-308 forms.  Finally, if you do stop by… please bring your ID badge to turn in.  It may save you a trip next week if the LCO asks me to collect badges, which they hinted they might.

Regards,

**********
(***) ***-**** cell
(***) ***-**** home
**********@gmail.com

Rumor: Change in DAPPS Payroll Software?

Wednesday, June 30th, 2010

Anyone have any knowledge about the following tip:

Subject: DAPPS payroll software change
Message Body:
It appears that the following occurred on either 6/27 or 6/28. A change to D-308 timesheet editing rules in DAPPS was implemented which no longer permits timesheets to include entries for which one entry ends at the same time as the next begins. Such entries have been accepted up until now, and are *necessary* to properly record work across the midnight boundary. Rumor has it that the change was made to stop somebody from getting extra pay by exploiting a bug in the system.

It is not clear what the details are, for example how multiple task codes affect the results, but it is known for certain that work across the midnight boundary is affected, and that the new edit rules can cause errors between timesheets and batches. Washington I.T. support apparently is telling people they have to shift their time 1/4 hour away from midnight (trivially, falsifying their timesheets). My LCO discovered that payroll batches which had been entered without errors for the previous week, if re-opened and re-saved for any reason, generated NEW errors. It also appears that a key diagnostic report regarding overlapping time is now, sometimes, “broken” in a way that masks existing errors.

If my understanding of DAPPS is correct, it is *possible* that MANY LCOs experienced errors when payroll was transmitted 6/29.

The change was made the day before payroll had to be wrapped up and transmitted, and there was NOT SO MUCH AS AN E-MAIL NOTIFICATION. We can’t be the only ones who got burned; HQ I.T. support confirmed the situation and provided the workaround.

I would love to know how much of a problem this has caused, and/or whether the change had to be backed out of the code. As of Tuesday afternoon 6/29 the change was still in place.

MyTwoCensus Investigation: Steve Jost says Aramanda is no longer managing Chicago LCO

Tuesday, June 29th, 2010

MyTwoCensus has been investigating the job history, performance, and current employment status of Joseph Aramanda, the Blago associate who somehow made the miraculous jump from pizza shop owner to Chicago Local Census Office Manager. That this man was in charge of thousands of employees and significant amounts of sensitive data should have raised red flags immediately.

But apparently the Chicago political machine was able to hush these voices until MyTwoCensus stepped in to publicize this corrupt activity and Congressman Patrick McHenry’s office subsequently launched an investigation into this man. Yesterday, Steve Jost, Associate Director for Communications of the Census Bureau, wrote to me, “Mr Aramanda is not managing the LCO and is in a non-working status pending further review.” Now, we’re wondering, is Mr. Aramanda still on the Census Bureau payroll?

According to a response I received yesterday from the Census Bureau’s FOIA office, Mr. Aramanda started work at the Census Bureau on November 2, 2009. This was 8 months after Blago was impeached and some 6 months after he was indicted. It is unacceptable that a man so closely tied to a major political scandal was approved to run the 2010 Census operations of the city of Chicago. Those who hired him should be investigated for not following proper human resources practices.

Updates/claifications on the following in the comments…

Additionally, if my memory serves me correct, the Census Bureau’s job application asks specifically if one has been involved in any political activities. Did Mr. Aramanda lie on his job application or did the Census Bureau hire a man who was widely known to be deeply involved with the Illinois political machine?

Rumor: Shakeup in Milwaukee?

Monday, June 28th, 2010

The last rumor about a management shakeup in Brooklyn proved to be 100% true. Anyone know anything about this rumor from a Census Bureau employee in Wisconsin:

My FOS told me today that last Thursday-Friday (6-17, 18) at  the Milwaukee LCO, about 10 people were taken away in handcuffs and there is now an armed Homeland Security guard on duty at all times. My LCO supervisor has been transferred to that LCO to clean up and a new supervisor is being sent in from Chicago RCC to cover my West Allis area.

Census Bureau re-interviewing thousands of people in Brooklyn

Friday, June 25th, 2010

Well, folks, you heard it here first. (Don’t forget that!) Now, let’s hope that the New York news organizations will pick up on the following info. As usual the Census Bureau releases critical information on a Friday afternoon in the summer time hoping that the media mavens in New York are already on their way to the Hamptons and will forget about this by Monday. How much will this operation cost taxpayers? Will the fired officials be charged with crimes? Here’s a Census Bureau Press Release:

Brooklyn Households May Get Additional Visit From Census Bureau

Quality checks reveal work must be redone to ensure complete accurate count

WASHINGTON, June 25 /PRNewswire-USNewswire/ — The U.S. Census Bureau today announced that checks on the quality of some of the work in the Brooklyn North East local census office (LCO) have led to a replacement of the management of that office, and to the judgment that at least 10,000 household interviews will have to be redone to ensure a complete and accurate count.

(Logo: http://photos.prnewswire.com/prnh/20090226/CENSUSLOGO)

(Logo: http://www.newscom.com/cgi-bin/prnh/20090226/CENSUSLOGO)

“I want to stress that our highest priority is to get a complete and accurate count in 2010 for Brooklyn, and while I regret some of the work must be redone, I’m sure the people of Brooklyn share in the goal of getting this right,” said Regional Director Tony Farthing.

Census officials from the New York Regional Office and the Suitland, Maryland headquarters visited the LCO this week following up on concerns raised by some employees in the LCO that the management there was not following established procedures. Senior managers confirmed that a variety of training and processing standards had recently been neglected in the LCO.  The New York Regional Office has replaced the LCO management with two experienced managers who are very familiar with the communities in the affected area. The systematic review of processing steps continues, and may lead to more household re-interviews. A physical inspection of a sample of census questionnaires pointed to a recent breakdown and failure to follow quality standards that must be met by every local census office.

Regional Director Tony Farthing said that the new LCO team will be in the field beginning this weekend to ensure all enumerator interviews are conducted properly and that any suspect interviews will be redone with new interviews of the households. He said he felt confident all the work can be completed before the end of door to door enumeration, but that work would continue until the Bureau is satisfied of the quality.

Editor’s note: News releases, reports and data tables are available on the Census Bureau’s home page. Go to http://www.census.gov and click on “Releases.”

From the mailbag: Quality Control

Friday, June 25th, 2010

Any other re-interview problems out there besides what is written below?

I am a crew leader in Broward County on NRFU RI(Non Response Follow-Up Re-Interview).  We do quality assurance on interviews by re-interviewing a percent of all households who did not mail in their forms, but were counted by a Census Taker.  NRFU (Non Response Follow Up), the operation that conducted the original interviews, is finishing up here and will be over this week.  The LCO has started moving a few enumerators from NRFU over to NRFU RI !!!  That means, they will be checking THEIR OWN WORK! Since Crew Leaders have to assign jobs based on the area the enumerator lives in, and there is no way to know who conducted the original interview – these transferred crew members could very possibly quality control their own work and get paid for it.  Beautiful! How could the count possibly be correct when stuff like this is going on? The things I have seen go on in this Census is absolutely unbelievable!  It has changed the whole way I feel about my beloved country and what I think the true capability of our government is in other areas.

What is going on in the New York Region?

Wednesday, June 23rd, 2010
MyTwoCensus has been getting alot of email flooding our inbox from around the New York Region. Here are just some of the claims. Can anyone verify or dispute these claims?

Hudson County North 2214
A crew leader bragged to me today that he finished NRFU early because a lot of his units returned their census forms. I suspect the reason they finished so quickly is because they marked a lot of housing units duplicate claiming the respondent returned their census form when in fact they didn’t. In the manual it says that if there is a XXXX in the status, date columns and a name in the address listing it means the respondent returned their census form. An enumerator should only visit those units with a blank date and status columns and no name. Each binder should contain about an average of 40 NRFU addresses to visit. In urban areas however a census block usually has more than 40 NRFU addresses to visit so the block comprises of several assignments. In order to prevent duplication of work, a NRFU address will be XXXXed in one binder with no name and blank in another binder.
However some of the crews in mY LCO interpreted this differently. They sat around with their binders and if they found an XXXX in one binder and blank in the other they marked duplicate for the NRFU address claiming that the respondent returned their form when in fact they were never counted. The insanity is that they rewarded these people with extra work by bringing them to New York City.

Bronx Office LCO Unknown
I work as a reinterview clerk in quality assurance. Everytime a questionnaire gets flagged for reinterview it arrives in quality assurance with a small red R written in the right margin. One of us transcribes the respondent information and any notes to a green questionnaire. Without looking at the interview results we telephone the respondent and ask him if a census bureau employee visited their household recently. If the answer is yes then we conduct an abbreviated interview asking them the status of the unit on census day, the number of people and just the names of the household members.
However one of my managers told me that in another office the clerks were just transcribing the respondent information and household member names onto the green questionnaire and said their interview was conducted when in fact it was not. What a great way to get 100% accuracy in your quality check!
New York West 2233
Stephen as you know there have been several high rise buildings in affluent areas we are unable to get into.I believe there is a lot of ambiguity and the Census Bureau is implementing procedures in an attempt to hide this unsureness to prevent the City of New York to possibly dispute the count.
There are two boxes on the back of the enumerator questionnaire which isn’t mentioned in the manuals. The two boxes are REF  and CO which stand for refusal and closeout. We are being told to mark the REF and CO boxes when we are at 95% or above. In order to get to 95% we can take a headcount and write in the margin that the respondent refused or didn’t know on all the questions. But that does not justify marking the CO box. If the respondent opens the door and refuses then it is better to mark a population count of 1 but do not mark the REF box.If a real estate management company refuses you access but is willing to tell you how many people live in the building then the enumerator can assume the total number of people in each housing unit is the total population of the building divided by number of units in the building and the enumerator can be the proxy. However they are still not to mark the CO or REF box.
The only time they are allowed to mark the CO or REF boxes are when they absolutely do not know the population and can not use any of the techniques mentioned above. I believe the Census is trying to minimize and cover up the number of housing units they are unable to obtain census day data. Are the number of refusals and closeouts aggregated and made publicly available to municipalities and city and state governments?

Queens County 223?
Several of crew leaders were speaking one night over drinks and one of them told us they were going to help out in Manhattan because they completed NRFU so quickly. They said that would just use the names off the mailboxes. He even said to me that that’s how the Census works, you work quickly you get more work. I asked him if he ever thought about data falsification and he said he never got caught. Apparently since they could never make contact anyways at these houses after several visits that if they got reinterview the enumerator would probably not be able to make contact anyways. He says that by the time they caught that NRFU would be over but not before he got some more work in Manhattan.
New York West 2233
We have at least one building we can’t get into and RCC is working on getting us access. Last week my crew leader informed me to bring in all my EQs and binders. Apparently another crew leader from Chinatown, and the Lower East Side areas who finished NRFU in just three weeks are going to take our work. I was told the other day when my crew leader met with our group that the other FOS district finished the entire building. How is this even possible Chinatown and Lower East Side finished in three weeks, they have so many tenement buildings and illegal immigrants who speak like Spanish and five different Chinese dialects? How did they gain access to the building and how did they finish enumeration in just one day?

Daily Sound Off: North Carolina problems not fixed…

Tuesday, June 22nd, 2010

This comes from North Carolina:

I started my Census work on April 27, 2010. At first, I was notified that my first week of Census work would be training and would be help near my home in Etowah, NC. At the last minute that was changed to a somewhat distant location in Asheville, NC.  The classroom instruction included complicated Census-taking requirements and presented quite a challenge with all the bureaucratic details from how to properly fill out time sheets (blue ballpoint pen only, times stated in quarter-hour increments and hours in 0.25 decimal blocks) to literally hundreds of pages of instructions. Even for me, a person with graduate degrees, this was a formidable amount of information to absorb. The last day of class was to use what is referred to as Address Assignment (AA) books which listed the addresses to be Enumerated. Howvere, the books were not available due to “computer problems”. So, no instruction in the use of the AAs could be done. The first experience with the AAs was the following week when we were actually performing the Census Enumeration.

Before we started Census work we all had to be fingerprinted. That is good and I have no problem with that security measure – except that I have read that convicted felons were accepted as Census-workers in spite to the figerprinting. A few days later I was notified that the quality of my fingerprints were unacceptable and that I needed to go to the Local Census Office (LCO) in Asheville to be re-fingerprinted. Of course, I was paid for my time ($11.50/hr) and mileage ($0.50/mile) to drive from my home to Ashville and back. As I came to find out a good percentage of my classmates also had to be refingerprinted.

When I started performing my Census work, instead of working locally, I was assigned to an area about 30 miles from my home. Again receiving time and mileage compensation to and from my house.

Every day we were all required to turn in our time-sheets for the previous day at the meeting place 30-miles from my home. An interesting aside is that even if one did not work on a given day they were required to turn in a timesheet for the prior day. In doing so they then needed to turn in a time sheet the next day for, perhaps, just the time and mileage incurred to turn in the time-sheet the previous day. This could prove to be a form of perpetual motion.

You have undoubtedly read or heard about the problems in paying the Census-workers. In spite of statements to the press by a Ms. Carla Gay of the Asheville LCO, payment errors were commonplace, not isolated instances, and, as best I can tell were NOT, in many cases, due to employee errors. Even if they were, Ms. Gay’s comments to the Press were unacceptable and just go to point out how complicated the time-sheet protocol was and what a lack of management experience she has.

Since many people took Census work due to dire financial situations, the paycheck error produced severe hardships. Those people who managed to reach the Regional Office in Charlotte were told that emergency checks would be sent by Federal Express to their home – allegedly at a cost of $25 per check! According to conversations I’ve had with Representative Heath Shuler’s office in Washington, Rep. Shuler has started an investigation in this but one example of mismanagement. I’m not optimistic that his investigation will go anywhere.

One problem I encountered early on in the Census was the lack of respondents that were home when I stopped at their residence. We were told in no uncertain terms in class, to seek out a “Proxy” – a neighbor to garner whatever information we could about the residence we were supposed to enumerate. We were further told that UNDER NO CIRCUMSTANCES were we to know on any neighbor’s door to obtain Proxy information. The neighbor has be be outside on the street to approach them. Several weeks later when we were admonished for not competing more Enumerations we were questioned as to why we did not knock on neighbor’s doors to obtain Proxy inputs. We were then told we WERE supposed to know on doorrs. When we were permitted to do so our success rate increased appreciably.

Throughout the Census process I and others I spoke to were constantly asked by people we contacted why we were there since they had mailed in their Census Questionaires and, in many cases, had also been visited by other Census-workers. In my own case I mailed in my Questionaire before April 1 and yet, while I was out performing the Census a Census-worker visted my home to complete a Census.

I receive all my mail at a USPS PO Box. Toward the end of March was read a small notice posted in our Post Office that PO Box-holders would NOT receive Census forms. In my case I had to go to the local library, not the Post Office, to obtain a Census Questionaire. No PO Box holder I sebsequently spoke to ever knew that they would not receive a Census Form if they had a PO Box.  A month or so ago another notice was posted in our Post Office that, if you had a PO Box and wanted a Census form you could call an 800-number to have one mailed to you!

The last week presented a fiasco as far as Census Enumeration assignments were concerned. I was asked (on short notice) if I could perform Census work in some remote and distant locations (Cashiers and Highlands). This was fine with me, after all I WAS being paid time and mileage.I appears that many people were being sent to these areas and since the Census was clearly in a panic mode, several people were asked to deliver their completed Census form to the Asheville LCO. Again time and mileage for all.

A few weeks ago, for reasons I don’t know, we were informed to immediately turn in all Census forms and data, completed or not. Two days later materials were redistributed to we were told to continue our Census Enumeration.

One recent assignment I accepted was to drive to a “Wendy’s” in Cashiers, NC and wait for other Enumerators to turn in their forms so that I could drive them to the Asheville LCO. A sat there for about four hours, doing nothing. A census Crew Leader was already at “Wendy’s” and it appeared that if the LCO management could have waited aother hour after the first back of Questionaires were brough in the Crew Leader could have delivered all the Questionaires to Asheville. As it was, I made one trip and, supposedly, one hour later the Crew Leader made another one.

In taking to other Census-workers, it appears that my experiences were commonplace. The so-called Management for the 2010 Census is most definitely Reactive, not Proactive. Have they learned nothing from previos Census? Apparently not. I frequently encountered what I would call “panic management” with telephone calls informing me that so task had to be performed ASAP. I will stress that at no time was I subjected to pressure to enhgage in these assignments. But is was clear that panic as the motivation.

The above recounted episodes so upset me that I called Representative Heath Shuler’s, Senators Kay Hagan’s and Richard Burr’s offices in Washington.  At Senator Burr’s office I spoke to, Bryan, a staff member who informed me that the Senator has received number calls and had written a letter to Robert Groves, the Director of the 2010 Census. Ryan further informed me that Groves’ response addressed some issues but didn’t really provide satisfactory answers. In response to my question whether Dr. Groves (he is a Ph.D and a University of Michigan Professor), LuAnne Holifield (who, as far as I can determine, is the heard of the Asheville LCO) or Carla Gay could be fired, Ryan was pessimistic, saying that is is virtually impossible to fire anyone in Government employment. Besides, Groves was appointed, not hired.

Although I would never condone nor participate in violence to resolve issues such as this, I’ve come to understand and appreciate what would lead people to consider such acts. The feeling of the lack to power and the arrogance toward those who are suposedly there to serve us, the taxpayers, in infuriating.

As a side note, I recently had a brief meeting with Ms. Holifield. Her lack of any courtesy and just plain rudeness was disgusting.

Update on today’s story…The Census Bureau hides behind the shield of FOIA once again

Thursday, June 17th, 2010

The following letter is one that I wrote to Michael C. Cook, chief of the Census Bureau’s public information office for the 2010 Census…I am not at all pleased by his response:

Here’s the editorial I wrote and the link to the Chicago Tribune story is inside:

http://www.mytwocensus.com/2010/06/17/mytwocensus-editorial-current-census-bureau-official-involved-in-scandal-must-go-immediately/

Was Aramanda hired bc of politics? or merit? Do you have proof that we was hired bc of merit? How and when did he get this job? What is his exact position?

What is Aramanda’s record while working for the Census Bureau?

Will Aramanda be getting paid by the Census Bureau while he testifies at this trial?

Who is running the show at the LCO when he is across town at a trial?

Will he be fired immediately? (Note: I am urging that he is fired immediately as this is a huge conflict of interest).

I hope to hear back from you by COB.

Here is his reply:

Hi Stephen,

The federal Privacy Act governs what any federal agency can disclose about
an employee. You can find details about the Privacy Act at:
<http://www.justice.gov/opcl/1974privacyact-overview.htm>. We encourage you
to file a Freedom of Information Act (FOIA) request in writing addressed
to:

Mary C. Potter, FOIA Officer
U.S. Census Bureau , Room 8H027
4600 Silver Hill Road
Washington, DC 20233-3700

Best,

Michael C. Cook
Branch Chief, 2010 Census Media Relations
Public Information Office
U.S. Census Bureau

OK, this response makes me IRATE. I have filed NUMEROUS FOIA REQUESTS in the past 6 months, and none have been answered. The Commerce Department will surely find some grounds or other not to honor my request and then they will tell me that I have to file an appeal. I will then file the appeal, and keep contacting the appeals office, and then never hear anything ever again. Thank you Obama Administration transparency…Jesus Christ. The White House has become a PR firm. Enough said.